We are looking for an organized and detail-oriented candidate with an interest in joining the river restoration science and engineering industry to support Inter-Fluve’s contracting processes. This role may be based out of either our Saint Paul, Minnesota or Hood River, Oregon offices.

How to Apply

If you would like to apply, please submit a Resume and Cover Letter via email to [email protected] and include ‘Contracts Administrative Assistant in the subject line.

Firm Description

Since 1984, Inter-Fluve has been a leading water resources science and engineering firm specializing in river restoration. We have worked across the United States and internationally on projects that include dam removal, aquatic habitat restoration, wetlands assessment, floodplain restoration, watershed analysis, estuary restoration, and other water-related projects.

Our dedicated team of professionals share their passion for nature through their service to our clients. We apply a broad range of science and engineering skills to investigate and design restoration, enhancement, and recovery solutions for degraded riverine, wetland, estuarine and lake environments. Throughout our history, our company’s focus has always been to collaborate, explore, question, and advance our craft.

Visit our website to learn more about our story at www.interfluve.com.

Position Description

Supervisor:  CFO

The primary purpose of this role is to provide contracting support to Inter-Fluve’s Project Managers. The timely development and implementation of contracts in support of projects is critical to the success of our client-driven business.

Pursuit Phase Support: Log and track status of potential clients Requests for Proposals or other solicitations – for pursuits that are a GO, notify CEO and CFO so that they can review contractual terms. Review and inform pursuit team of pricing/billing requirements per contract/solicitation/client.  When applicable and requested by the PM, create teaming agreements and/or subcontract terms in collaboration with CFO and CEO based on templates.

Contracting Support – Clients:   Draft client contracts for consulting services based on Inter-Fluve templates. For client-authored contracts, coordinate with the CFO and CEO to complete a review of the contract terms.  Review contract provisions and amendments drafted by CEO/CFO.

Contracting Support – Sub-consultants: Draft sub-consultant contract terms and conditions based on Inter-Fluve templates. Coordinate with the CFO and CEO on response to contract issues that are unusual or fall outside of insurance limits.

We ideally see this role growing into a Contracts Lead position with more responsibility in the area of contract review, drafting contract provisions, and client interaction. Please note that this position is NOT an internal counsel role

Location: Saint Paul, Minnesota or Hood River, Oregon

Work Schedule

The candidate will ideally be in the office 5 days per week. The nature of this position ideally requires frequent office presence to engage personally with administrative and technical staff.

Semi-annual travel for in-person meetings in other company offices for a minimum of three full days in the office is required for the first 24 months of the position to support training and coordination with our team.

Required Qualifications

• 2 years of professional work experience.
• Excellent interpersonal and communication skills.
• Good organizational skills and the ability to prioritize and multitask on several projects and staff simultaneously.
• Ability to work under multiple deadline pressures.
• Demonstrated ability to empathetically communicate with multiple stakeholders.
• Clear adherence to company policies and procurement rules and regulations.
• Ability to work both independently and in a team environment required.
• Candidate must be willing to work occasional over-time.
• Position requires some travel to other offices (~10%). Also see position description note on travel for initial travel expectations.

Additional Desired Qualifications

• Bachelor’s degree in business, administration, or related field.
• 1 year of experience working in a contracts administration role or 1 year of experience working within an engineering consulting company is preferred.
• A commitment to taking smart risks and finding new ways of working in partnership with colleagues, evolving programs and organizational structures.
• Ability to establish and grow relationships with internal and external partners.
• Experience working with cross-functional teams on complex projects and programs with tight deadlines.
• Demonstrated ability or interest in learning how to to negotiate, establish and administer contracts.
• Demonstrated experience handling confidential information.
• Knowledge of or interest in learning current and legally binding contractual language and terminology, ideally within the A/E industry.
• Ability to identify, analyze, and suggest solutions for contractual conflicts.
• Knowledge of or interest in learning negotiation best practices, both in-person and in written form, that considers cultural norms and the clients’ best interests (i.e. negotiation with indigenous entities).

Essential Duties

• Prepare contractual agreements using current Inter-Fluve templates.
• Develop sub-consulting agreements based on established Inter-Fluve templates.
• Actively support quality assurance plan for contract review, sub-consultant contracting, project set-up, and project close-out.
• Identify unique or non-standard contract terms and conditions provided by clients for review by CEO, CFO, and/or external counsel.
• Self-monitor progress and schedule, manage contract prioritization with the CFO and CEO, and strive to deliver all documents in a timely manner.
• Proofread, edit, and fact-check contract documents for accuracy and consistency.
• Collaborate with administrative and technical team.
• Other duties and responsibilities as assigned.
• Act independently to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems.

Benefits & Additional Information

If you are interested in the position, but feel you may not meet the role requirements, we encourage you to still apply. On-the-job training will be provided for the right candidate.

Inter-Fluve, Inc. offers a competitive compensation package that includes paid time off, nine paid holidays, 100% employer paid health plan, 401k with employer contribution after waiting period, paid family and medical leave, and more.

The expected salary range for this position is $50,000 – $60,000, depending on experience and qualifications.

This position will remain open until filled. Inter-Fluve cannot support international work visas.

Inter-Fluve is committed to fostering a diverse, equitable, and inclusive workforce and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, neurodiversity, disability, age, veteran status, or any other aspect which makes them unique. All inquiries will be handled confidentially.