As the Office/Administrative Manager, your mission is to play a pivotal role in refining our business operations by enhancing systems, organization, and procedures across all facets of the enterprise. In addition to contributing to the overarching management goals, you will be responsible for executing essential daily, weekly, and monthly tasks related to bookkeeping, compliance, payroll, filing, record-keeping, e-commerce support, and effective communication both internally and with our valued customers and vendors.

Daily, Weekly and Monthly Hours

* The regular office hours are Monday through Friday from 9am-5pm
* This is a salaried, full-time position requiring approximately 40-50 hours of work per week

Allocation of Effort

* Compliance 30%
* Bookkeeping and Reporting 30%
* Office Management, Communication and E-Commerce 30%
* Administrative and HR/Payroll 10%

Projects, Goals and Tasks

Compliance

* Manage compliance related to OSHA, ODOT and workers comp
* File and pay state sales taxes
* File state and federal excise taxes
* Register new wine products with state and federal agencies

Accounting and Bookkeeping

* Pay bills and deposit checks
* Import/match weekly transactions & receipts into Quickbooks online
* Create invoices
* Process POs from distributors
* Record Weekly sales transactions from E-Commerce sites (Tock, Commerce7)
* Manage all A/R & A/P
* Monthly reconciliation of bank accounts
* Matching transactions in Quickbooks

HR/Payroll

* Processing new/terminated hires
* Interface with online payroll to process bi-weekly payroll
* Main contact with insurance companies
* Record and maintain record of gratuities
* Making payments for OregonSaves

Office Management

* Record Keeping
* Keeping and maintaining digital and physical files of critical documents, records and receipts
* Ordering and keeping track of office supplies
* Mail distribution
* Collecting mail from mailbox
* Scanning and uploading PDFs to Google Drive
* Summarizing importance of incoming mail
* Package notification

Communication and E-Commerce

* Assist in maintaining visit, understory and orders e-mails
* Assist with bi-annual wine shipping campaigns
* Assist with maintaining products and inventory within Tock and Commerce7

If you are a motivated and detail-oriented professional with experience in the areas above, we invite you to apply for this position. Join our small but dynamic team by submitting your resume and cover letter detailing your relevant experience.